Now Hiring: Event Coordinator

ReGeneration 2030 is hiring an Event Coordinator with the mission to make our summer youth sustainability festival in Åland a reality. If you are organised, passionate, and looking for work this summer, we want to hear from you!


Who are We?

ReGeneration 2030 is a youth movement for sustainability in the Nordic and Baltic Sea Regions. We are run by a youth board from around the region, and a small secretariat based in Åland. Our main event is our annual ReGeneration Week, an 4-day festival on Åland where young people and sustainability actors from across the Nordic and Baltic Sea region imagine, discuss, and build a sustainable future.



Who are You?

We are looking for an organised and enthusiastic Event Coordinator to join us in Åland over the summer to make ReGeneration Week 2022 happen. You will be working in a small, dynamic team with opportunities for professional development, networking, and growth.


When and Where?

The amount of work is equivalent to 11 weeks full time (36 hours per week), July 20th - 3rd September (inclusive). ReGeneration Week will run from the 27th-31st, so we need you here in Åland and working full time through August.


But we can be flexible about the rest: if you would like to work remotely, before August that's fine! If you'd like to split your first 6 weeks of work over June and July with holidays in between, that suits us great too. Just make sure you know your needs and preferences and we can discuss it in your interview.



Role Description

You will be the lead coordinator for the practical side of ReGeneration Week. This will include tasks like:

  • Coordinating cultural events

  • Making the venue cozy and accessible

  • Supporting participants, volunteers, and guests with accommodation and travel booking

  • Orchestrating meal tickets and fika

  • Overseeing the technical production company for the introduction and closing speeches (lighting, sound, streaming)


Some of your work will be shared with a working group of youth volunteers, such as:

  • Planning and coordinating the youth Plenary session

  • Supporting youth activists to make their voices heard to the leadership (i.e senior politicians, union leaders, community organisers) present

  • Organising the social aspects of the event


Some aspects will be shared with the Secretary-General, such as:

  • Volunteer coordination

  • Liasing with guests/speakers

  • Making sure the event is open, accessible and democratic

What Skills Do You Need to Have?

The essential skills that you need to get this job done are:

  • Good English (in order to communicate with participants)

  • Good Swedish (in order to read through regulations/coordinate with local partners)

  • Friendly

  • Confident communicating with young people from diverse backgrounds and senior figures

  • Have some experience organising a big event

  • Very organised and able to work independently

  • Residing in Åland (or able to move here for the duration of August 2022)

  • Available to work in the run-up to and during ReGeneration Week weekend (22nd - 31st August)

  • Basic competency in email, Google Docs, Google Sheets, Instagram, and Facebook (for streaming certain aspects of the event)

  • Understanding of budgeting and invoicing

  • The right to live and work in Finland

  • Interested in sustainability and fighting climate collapse

Nice skills to have are:

  • Graphic design skills (to help with the design of the programme)

  • Driving license

  • Experience working or volunteering in a democratically organised organisation

  • Experience with inclusive events, t.ex with culturally diverse groups of people, ensuring disabled access

Please still apply even if you don't have all the "nice to have" skills!


Marginalised people - including people from migrant backgrounds, LGBT+ people, people with caring responsibilities, and disabled people - are too often shut out of the sustainability movement due to accessibility issues. And that makes the movement weaker!

If you come from a marginalised community then we strongly encourage you to apply for this role and let us know in your application what we can do to support you in the application process or if there is anything we should know while considering your application.



What Can We Offer You?

  • A monthly salary of3000

  • Working conditions in line with JHL's Collective Bargaining Agreement for third sector workers where applicable

  • Creative license and flexibility over your role

  • A positive and supportive working environment

  • Flexible hours for most of the summer

  • Office space in Mariehamn (if desired)

  • Meeting hundreds of passionate sustainability campaigners and high-level policymakers, community organisers, and industry execs

  • Optional on-the-job development and training in areas of your choice, such as:

  • Facilitating democratic decision making

  • Using social media for advocacy and political campaigning

  • Organisational software and project management


How to Apply

Send your CV and a covering letter to Secretary-General Keira Dignan at keira@regeneration2030.org.


In your cover letter, we recommend that you copy and paste the “person description” and tell us which skills you have along with an example that shows this (where that makes sense). Your examples can be from jobs you’ve worked at, places you’ve volunteered, or your personal life. If there are any skills that you don’t have but are looking to learn, let us know that too.


We are keen to hire someone as soon as possible because we know that many applicants will be doing simultaneous applications for other summer work. Send in your application no later than 17th April.


Any questions? DM us on Instagram @regeneration.2030 or send Keira an email on keira@regeneration2030.org.


We look forward to hearing from you!